By the time I returned to the office, I was all fired up. Even though I had a considerable amount of work on my desk, all I could think about was writing that letter. The more I stewed over what had happened, the more I wanted to make sure I wrote it down before the details slipped away. And so I wrote and wrote.
1000 words later, I’d gotten it all down and begun to feel better to boot (ah, the therapeutic virtues of writing). My only concern with the letter was that I knew I had an obligation to not disclose that I worked for Paula, but at the same time, it absolutely shouldn’t matter who I am or what I do, since I was shade-shopping and taking down information in no different manner than any other customer would. So in my letter I stretched the truth by saying I worked for a local makeup artist (which isn’t much of a stretch, actually; both Paula and Bryan are makeup artists).
In hindsight, I should’ve asked for permission to just disclose that I worked for Paula and Beautypedia, because there is really no reason that this should be objectionable to Ulta; we highly recommend hundreds of the products they sell, and spend hundreds of dollars (if not more) in their store. In fact, the work that we do ultimately drives business to Ulta! Any cosmetic retailer with business savvy should welcome us warmly.
In order to send the letter to Ulta corporate, I trolled Ulta’s “Contact Us” page, and to my delight, there was a phone number through which I could log my complaint with Guest Services (rather than sending my letter into the abyss). After a series of prompts, I found myself talking to a real-live person to whom I began recounting my story. She listened, and I could hear her typing away as I spoke.
“The manager on duty said that it’s against store policy to write anything down. Is that true?”
The representative replied, “You are not allowed to take photographs of any kind in Ulta stores.”
“I wasn’t taking photos; I was taking notes. Is there a policy against note-taking?”
“Our policy is that no photos are allowed to be taken in our stores or of our storefront”
“I didn’t have a camera. I had print-outs from Ulta.com and a black pen.”
This inane exchange continued, and it was as though I had encountered a glitch in the matrix: I kept telling her that I didn’t have a camera, and she kept telling me that there were no photos allowed. Finally, after taking down my contact information, she said that she’d forward my complaint to the store’s District Manager and that person would contact me by phone within 48 hours. Sensing that perhaps she’d misunderstood what had happened, I decided to cover my bets.
“Can you give me the District Manager’s name so that I’m prepared when they call?”
“I can assure you that she will announce herself when she calls.”
“If it’s all the same to you, I’d like her name.”
She sighed — she actually sighed! And then I could hear typing.
“Ma’am, I cannot find her name at this time.”
This should have been the final straw. Still, I tried to keep cool.
“Look, I don’t want to seem combative here, but how can you possibly forward my complaint if you don’t know who you are forwarding it to?”
Another sigh.
“If it’s that important to you, I can go look it up.”
“Of course it’s important to me! I’ve taken the time to call you, but at this point I don’t have a lot of confidence that you’ve understood what happened or that the right person will hear about this, since you can’t be bothered to look up their name.”
“Please hold.”
While the muzak played, I turned to Brooke, my office mate, and told her everything, and I even posed the possibility that this was all an elaborate prank and that hidden cameras might emerge any moment. She shared my disbelief, but added, “I guess that would explain why their in-store service was so lousy. The apple doesn’t fall far from the tree.” She’s a wise lady.
After a few minutes, the representative returned and gave me the District Manager’s name. I thanked her, and our call ended.
A few minutes later, a well-connected colleague who had heard my ranting all the way from her office, gave me the direct email address of that same Ulta District Manager. (Ironic that the staff here was more helpful than Ulta’s own Guest Services!) Using that email address, I sent the District Manager my epic letter directly. To my surprise, within 3 minutes (incidentally, probably not long enough for her to have actually read my letter), I received the following reply:
Dear Ms. Burnett,
I just got off the phone with XXXXX and am also appalled at how you were treated. I am really unsure why she had any objection to you taking notes and using our testers. The general manager is off today but you can be sure I will be talking to her tomorrow about this incident.
As an apology, I would like to send you a gift card for $50. Kindly email me your mailing address and I will make sure customer service gets it out to you right away.
Again, I am as puzzled as you are by XXXXX’s behavior. I promise you it will be addressed with the entire team tomorrow. And again, my sincere apologies.
Sincerely,
XXXXXXX
District Manager
Of course, it didn’t undo what had happened, but her professionalism and the promptness of her reply did make me feel better. I didn’t bother telling her about the petulant Guest Service Representative’s incompetency on the phone. At that point, I just needed closure! In my response to her, I simply said, “Once this is sorted out with your team, I would be happy to continue shopping at Ulta, as long as I can be assured that no member of the staff will publicly embarrass me or anyone else again for taking notes.”
The whole experience reminded me that this is an industry that overall doesn’t appreciate customers who want to make careful, informed decisions about what they buy, and prefers instead to keep itself cloaked under a shroud of secrecy and marketing nonsense.
It’s worth mentioning that I needed to go back to Ulta the next day on business (though I opted for a different location), and as a precautionary measure, I printed out that email from the District Manager, should anyone have given me any trouble for taking notes. I’m happy to report that my subsequent Ulta experience was hassle-free, if not actually enjoyable! Ultimately, I hope my “showdown” at Ulta will keep other consumers from going through a similar experience.